3 Tips for Maximizing Security in High-Consequence Virtual Meetings

With the increased prevalence of virtual training, ensuring the security of these sessions is crucial, especially in high-consequence environments like those in government agencies, healthcare, financial services, or other industries where the impact of breaches can be severe and ripple across functions, personnel, and users. We’ve compiled three tips to help high-consequence businesses enhance virtual meeting and training security.

Tip #1: Use a compliant virtual training platform, regardless of requirements

Safeguarding your virtual sessions requires using a virtual training platform that meets strict regulatory requirements for high-consequence industries. Ensure the platform utilizes end-to-end encryption to protect your communications from unauthorized access. Look for features like multi-factor authentication (MFA) and data encryption for transit and at rest. Take time to understand the platform’s security settings and configure them appropriately for enhanced protection.

Government agencies may be required to utilize platforms authorized by the Defense Information Systems Agency (DISA) to meet specific compliance requirements. By purchasing these trusted services, government agencies can ensure they use solutions that meet stringent security standards.

Third-party certification of security is critically important. Many solution providers may claim they offer secure environments. However, third-party authorization from FedRAMP/DISA or verification companies that provide a seal of HIPAA compliance ensures the offerings are tested and approved to meet rigid requirements.

Tip #2: Establish strong access controls

Establishing strong access controls for virtual meetings is crucial to prevent unauthorized access, protect sensitive information, mitigate disruptions, ensure regulatory compliance, and foster participant trust. By implementing measures like unique meeting IDs, access codes, and attendee authentication methods, organizations can prevent unauthorized individuals from joining, maintain the confidentiality of sensitive information, and mitigate the risk of disruptions or intrusions. Strong access controls help organizations comply with regulatory frameworks and build participant trust, creating a secure and focused meeting environment.

Tip #3: Educate participants on best security practices

Educate all meeting participants on best security practices to minimize the risk of security breaches. Encourage participants to use strong and unique passwords, avoid sharing meeting details on public platforms, and be cautious of phishing attempts. Remind participants to update their software and devices regularly to patch security vulnerabilities.

By following these practices and maximizing security, organizations can ensure the safety and integrity of their online training programs.